Managed Compliance Service

It is a requirement of the Companies Act that all UK registered companies maintain various registers which comprise a permanent record of Directors and Shareholders etc. Any changes in the company's officers or shareholdings along with details of any mortgages and charges registered must be recorded in these registers and noted in the company's minute book. Maintenance of proper minutes of directors and shareholders meetings is also a requirement of the Companies Act, and in addition there are many standard forms, resolutions and returns that must be properly executed and filed with the Registrar of Companies.

Directors have a personal responsibility to ensure that all public filings required by the Companies Act are made correctly and on time. This responsibility extends to the proper maintenance of statutory registers and minute books. Failure to adhere to these requirements may result in public notices being issued against the company and its officers, which may seriously damage the company's creditworthiness. In many cases, personal prosecutions are brought by the Registrar of Companies against directors of companies that neglect these issues, and such prosecutions carry severe fines and can lead to disqualification and a criminal record.

Company Registrations Online can assist you in these time consuming and often complex matters. We have developed a service that we believe to be unique in the UK in order to provide clients with a solution to the ongoing production of minutes, Companies House forms and statutory registers. The Managed Compliance Schedule gives full details of the documentation that can be produced and the events covered by the scheme. The following is a brief summary:

• Minutes and Companies House forms produced on request
• Statutory Registers updated and maintained
• Pre-emptive production of Annual Returns with shareholder details complete
• Full company details available online or via email
• All your limited company records always completely up to date
• Proactive reminders for annual returns and accounts due dates
• Free advice and assistance on all aspects of statutory company matters

Corporate Identity Fraud .....introducing CRO Monitoring

Corporate identity fraud is an increasing problem, with unscrupulous operators fraudulently lodging documents such as directorship appointments, thus enabling the criminals to open and operate bank accounts and conduct fraudulent transactions in your company name. Even if such action does not have a direct financial effect on your own business, the long term effect on your company's credit worthiness and reputation can be devastating, costly and lengthy to rectify.

Our new document monitoring service, CRO Monitoring, enables us to keep an eye on your company and monitor documents as they are filed at Companies House. As soon as any document is filed, we will immediately check whether it is a legitimate filing, and if not we will take the appropriate action to rectify the problem on your behalf.

We are pleased to announce that clients using our standard Managed Compliance Service will automatically be placed on CRO Monitoring free of charge providing further peace of mind for busy company directors.

Introducing CompanyView

We believe strongly in applying technology wherever it brings benefits to clients, and we are pleased to introduce you to CompanyView – an innovative and unique facility designed to bring all your statutory information to your fingertips over the Internet. This is not a “do-it-yourself” software package that requires training and knowledge of Company Law, but instead is a managed solution that allows you to outsource your company secretarial work to experienced professionals at extremely advantageous rates.

CompanyView has been designed with the busy professional in mind, and provides secure online access to statutory records, from your office, at home or when in meetings with clients away from your office.

With CompanyView you can access all statutory company information, such as key compliance dates, incorporation details, registered office, share capital, shareholders, directors and secretary. In addition, you can view a full history of appointments and current shareholdings.

Crucially, the system also contains facilities for you to notify us directly of any changes required, such as appointing a new director, allotting or transferring shares, changing your registered office or issuing dividends. Again, whether at your office or at home, all this can be done online in a matter of minutes, and any forms and minutes for signing will be emailed to you within a matter of hours.

CompanyView provides the ultimate access to your statutory company information. It’s like having your company secretary available 24 hours a day! No more time consuming form filling, and no delays in the post.

Electronic Filing of Accounts

CompanyView also includes a facility to electronically file abbreviated and dormant company accounts. This prevents the need to have clients sign abbreviated accounts and all the consequent administrative delays in lodging these documents.

The necessary details are entered in just a few minutes and can save hours of time chasing clients for documents, and negate the cost of postage and paperwork associated with the process.

Money Laundering Regulations

Click here for advice regarding Money Laundering Regulations and how it effects this service.

What it Costs

The Managed Compliance Service with CompanyView from Company Registrations Online provides a comprehensive company secretarial service which will alleviate the burden of maintaining statutory records and Companies House filings. Believe it or not, this service costs only £50.00 plus VAT per annum for a single company with substantial discounts for professional introducers who place multiple companies in the scheme.

Note for Accountants

CompanyView is designed to allow you to view details and issue instructions for changes for all your limited company clients. Whether you look after 5 or 500 limited clients, CompanyView gives you 24-hour access to statutory details for your client base. We have a competitive pricing structure offering significant reductions for clients placing multiple companies in the scheme. Contact us for a demonstration.

For professional introducers the cost is based on the number of companies entered into the scheme and then reviewed periodically. There is an initial set up charge of £4.00 per company to cover the cost of obtaining the information from Companies House and any disbursements paid in connection with statutory fees and searches are charged deperately. Services are then invoiced monthly and paid by standing order according to the following scale:

* subject to a minimum monthly payment of £50